制作一個有效的會議議程

1、如何制作一個有效的會議議程作者:日期:How to Craft an Effective Meeti ng AgendaMeetings can consume vast amounts of time in a busy work schedule, so running them on time and making sure that they cover all the topics necessary is a critical task. Research suggests that a the average manager will spend about 20 percent

2、 of his or her time each week stuck in time consuming tasks such as meetings. That is one full work day each week, stuck in mostly meet in gs. Buildi ng effective age ndas can help en sure that the time is not wasted.Thi ngs You'll NeedList of tasks for meeti ngClock or watchPlace for the meet i

3、ngShow MoreIn structi ons1Define the purpose of the meeting. Is this a weekly meeting or a project meet ing? These are some key questi ons that should be addressed in the age nda at the outset of the meet ing. An age nda should be developed around the key purpose of the meet in g. If it is a weekly

4、office meet ing, the n several to-do's, announ ceme nts, and weekly bus in ess topics will be addressed. Weekly meet ings are gen erally less formal, and the age nda can be more of a loose, ope n format. However, project meeti ngs should have a more structured focus, with set times for each agen

5、da item; a clear indication of who will prese nt each segme nt; and key points for discussi on.2Be clear about the date and locati on of the meet ing. Set the date well eno ugh in adva nee to en sure that participa nts are able to schedule the meet ing and pla n accordi ngly. You also want to advise

6、 prese nters well in adva nee in order to prepare a prese ntati on. Once you set the date, stick to it.What is the planned start and end time for the meeting? Set a start time and end time, and stick to it. Keep a watch close by, and mon itor the flow of the meet ing. Some 30-minute meeti ngs can ac

7、complish hours of work. Some four-hour sessi ons may accomplish nothing. Remember that participa nts have responsibilities outside of the meeting, so if you plan a time to end, stick to it.What are your age nda items for this meet ing? Determi ne your age nda items well in adva nee. Get in put from

8、prese nters, colleges, team members, and participa nts of the meet in gs. Age ndas are often first started by looking at the notes from the previous meetings. Pla n a list of items to be covered, and look to elim in ate items that can be addressed outside the meeti ng or have little releva nee to th

9、e en tire group. Also, if your meet ing will have some discussi on or "brainstorming," plan this in your agenda. Brainstorming sessions can be time consuming, and you don't want to skip critical items because a discussi on sessi on ran too long.5Determine how much time will be allocate

10、d to each agenda item. This is another critical point. If a meeting is scheduled to last one hour, it should conclude in one hour. Agenda items should be assigned a time limit, and these limits should be enforced. At times, it may be necessary to extend pre-determined time limits. However, this shou

11、ld be the excepti on rather tha n the rule. Aga in, you will be surprised by how much can be compressed into a few minu tes when a time limit is imposed.Who will be assig ned as the leader (or prese nter) for each age nda item? Assig n the age nda items to team members for prese ntati on. This will

12、help in dividuals take own ership, and become moreinvoIved. It also helps to build a good rapport with your team, as members will take own ership if they view it as "their" meeti ng.7Determine the objective for each agenda item (to discuss, to decide or to share in formatio n?) Ide ntify s

13、pecific expectati ons for age nda items. Are you making announ ceme nts or do you n eed decisi ons made? Create goals for your age nda, and look to reach the goals as the discussi on items are completed.8Distribute your age nda in adva nee and ask the participa nts to review it before the meeting. T

14、his will allow them to prepare some thoughts for the age nda items. Participa nts can also note thoughts for discussi ons items, and they will be clear about whom is prese nti ng what. Prin ted age nda also allow participa nts to hold themselves accountable to the time of the meeting, which will en

15、sure productivity.如何制作一個有效的會議議程會議在忙碌的工作日程中占用了很大一時間， 所以，按時間進行并且保證它能夠 涉及到所有必要的主題是一決定性的任務。 研究表明，一個普通的經(jīng)理每周會在 開會這樣占用時間的工作中花去百分之二十的時間。 這就是說每周就會有一個整 天陷入在會海中。建立一個有效的會議議程能幫助保證時間不被浪費。你需要做的事情：會議任務清單鐘表地點說明：1. 確定開會的目的。這是一個例行的周會還是某一個項目的會？這里有一些關鍵問題需要在開會初期在議程上寫下來的。一個會議議程 應該圍繞會議目的進行。如果是一個每周都舉行的辦公會議， 那么就要寫下一些需要去做的事情，

16、通知，每周業(yè)務主題。周會一般來 說不是那么正式，所以議程也能更松泛些，格式上更開放些。然而, 項目會議就應該有一個更加集中的結(jié)構(gòu)，為每一項議程設定好時 間，還要標明每一節(jié)內(nèi)容由誰出席發(fā)言，每一個討論的關健點。2. 寫清楚時間和開會地點。設定的時間保證參會者有足夠的時間能夠安排和準備。你也要建議參會者提前做好發(fā)言的準備。 一旦確定 的時間，就不要再改動了。3. 什么是計劃好的開始和結(jié)束時間？確定開始和結(jié)束時間，并且嚴 格執(zhí)行。在周圍放一個鐘表，并且用它監(jiān)控著會議的進行。一些 30分鐘的會議能夠完成幾個小時的工作，一些四小時間的會議有 可能什么也完不成。記住，參會者的責任在會議外，所以如果你定 好

17、了結(jié)束的時間，就遵守它。4. 你為這個會議做的議題都是什么？提前確定好你的議題。從發(fā)言人，大學，團隊成員，和參會者那里獲得題目。議程經(jīng)常是從回 顧上一次會議的要點開始。計劃一個要清單，寫上要討論的問題， 注意清除那些可以在會外或者和整體關系不大的題目。當然，如果會議需要討論或者進行集體研討， 在你的議程上列出來。集體研討 部分會很花費時間，你肯定不想因為一個討論時間太長而錯過了最 關鍵的議題。5. 確定好每一項議題需要花的時間。這是另外重要的一點。如果一個會議預定在最后一小時開，那么它就應該在一小時內(nèi)結(jié)束。議程應該安排一個時間限定，這些限定應該是強制性的。偶爾情況 下，比預定時間延長也可能是必須的。然而，這應該是例外而不是 常規(guī)。再說一下，當時間被限定之后，你會驚訝于那么多的事情可 以被壓縮在那么少的時間內(nèi)完成。6. 誰會被指定為每項會議議題的發(fā)言人。指定團隊成員為議題發(fā)言，這